Public Policy Studies @ DePaul University 2352 North Clifton Ave. Chicago, Illinois 60614 (773) 325-7715
Program Assistant, Invasive Plants Association of Wisconsin
Title: Program Assistant, Invasive Plants Association of Wisconsin
(IPAW)
Supervisor: IPAW Board of Directors
Location: Wisconsin
Summary of Position:
The Program Assistant maintains the membership database and assists the IPAW Board of Directors by facilitating various activities and communications. This
position is a one- year, part-time contract. Budget allotment allows for approximately 6 hours per week (312 hours per year for an annual total of $4,212.00 at a rate of $13.50
/hour). There are no benefits offered with the position. The position will be supervised by the IPAW Board of Directors. Any mileage incurred will be reimbursed at the rate of $0.405
per mile. The two most time-consuming tasks involve database management and BOD support.
The duties listed here are in approximate order of priority.
Membership:
1. Maintain membership database in Microsoft Access.
2. Send membership renewal letters.
3. Coordinate nominations information and send board election ballot mailing.
4. Arrange for printing of membership materials (brochure, envelopes, etc.).
Assistance to the IPAW Board of Directors:
1. Maintain Board member contact information with current data (address, email, telephone, term).
2. Maintain Committee contact information.
3. Maintain organizational records (IRS info, State of Wisconsin, By-Laws, etc.).
4. Record minutes of Board meetings (or ensure that they get recorded), identify and note down "To Do's" of BOD, send out to Board, listserve, web manager). Send out To-Do
reminder emails to appropriate Board members roughly half-way between BOD meetings.
5. Help set-up BOD meeting dates, times and places.
6. Consult with President and other board members on agenda items.
7. Prepare and send out Board meeting notices, agendas and conference all details.
Miscellaneous:
1. Ensure that requests received via email, the web site (info@ipaw.org ), U.S. mail or phone calls are answered or referred to the appropriate person or committee*
2. Review website on regular basis and provide updated information to web manager: board info, committee info, meeting notices, meeting minutes, etc.
3. Other duties as negotiated.
____
* This task may be done by or shared with a volunteer. If not, it is an important duty of the Prog. Assistant.
(IPAW)
Supervisor: IPAW Board of Directors
Location: Wisconsin
Summary of Position:
The Program Assistant maintains the membership database and assists the IPAW Board of Directors by facilitating various activities and communications. This
position is a one- year, part-time contract. Budget allotment allows for approximately 6 hours per week (312 hours per year for an annual total of $4,212.00 at a rate of $13.50
/hour). There are no benefits offered with the position. The position will be supervised by the IPAW Board of Directors. Any mileage incurred will be reimbursed at the rate of $0.405
per mile. The two most time-consuming tasks involve database management and BOD support.
The duties listed here are in approximate order of priority.
Membership:
1. Maintain membership database in Microsoft Access.
2. Send membership renewal letters.
3. Coordinate nominations information and send board election ballot mailing.
4. Arrange for printing of membership materials (brochure, envelopes, etc.).
Assistance to the IPAW Board of Directors:
1. Maintain Board member contact information with current data (address, email, telephone, term).
2. Maintain Committee contact information.
3. Maintain organizational records (IRS info, State of Wisconsin, By-Laws, etc.).
4. Record minutes of Board meetings (or ensure that they get recorded), identify and note down "To Do's" of BOD, send out to Board, listserve, web manager). Send out To-Do
reminder emails to appropriate Board members roughly half-way between BOD meetings.
5. Help set-up BOD meeting dates, times and places.
6. Consult with President and other board members on agenda items.
7. Prepare and send out Board meeting notices, agendas and conference all details.
Miscellaneous:
1. Ensure that requests received via email, the web site (info@ipaw.org ), U.S. mail or phone calls are answered or referred to the appropriate person or committee*
2. Review website on regular basis and provide updated information to web manager: board info, committee info, meeting notices, meeting minutes, etc.
3. Other duties as negotiated.
____
* This task may be done by or shared with a volunteer. If not, it is an important duty of the Prog. Assistant.